How bPro Tech Tracks Field Employees Using GPS and Geofencing

bPro Tech tracks field employees through two connected layers: GPS tagging attached to individual reports and tasks, and a live team location view that shows each user's position, route, battery level, and idle time. Geofencing adds a boundary layer on top — you upload a KML/KMZ file, the system renders the polygon, and activity inside that area can be reported on. This applies to organizations running field teams (sales, agribusiness, service, inspection) that need proof of location and movement rather than self-reported updates.

GPS tagging: location attached to the work itself

GPS tagging is applied at the point of data entry, not as a separate tracking step. When an employee submits a report or completes a task through the mobile app, the location is captured alongside the form data.

This matters because it ties a claim to a place. A field report submitted from a farm, outlet, or site carries its coordinates with it, so a manager reviewing the submission sees both what was reported and where it was reported from.

• On-the-go reporting — submissions happen from the field, not reconstructed later at a desk.
• Customizable forms — the fields you collect are defined per use case, with GPS tagging layered on.
• Reports history — past submissions remain available for review and filtering.

Team location: seeing where people are now

The Team Location view is the live monitoring side of the system. Rather than only recording where a report came from, it shows the current state of the field force.

The battery and idle-time signals are the practical ones. A device at low battery explains a gap in tracking before it becomes a mystery, and idle time distinguishes "no movement" from "no data" — two very different problems when you are managing people you cannot see.

Geofencing: defining the area that counts

Geofencing lets you draw the boundary yourself instead of inferring it from points. The workflow is file-based:

1. Upload a KML/KMZ file — the boundary definition comes from a standard geographic file format.
2. View polygons — the uploaded boundary is rendered so you can confirm the area is correct.
3. View farm data — for agribusiness use, plot-level data sits inside the boundary view.
4. Geofence reporting — activity is reported in relation to the defined area.
5. Excel data uploads and geo tagging — bulk data can be brought in and tagged to location.

The polygon view is the verification step. Uploading a boundary file is only useful if you can see what it actually covers, and confirming the polygon before relying on geofence reporting prevents a whole reporting cycle from being built on the wrong shape.

How the pieces work together

A single field visit can be read three ways:

• The report tells you what was submitted.
• The GPS tag tells you where it was submitted from.
• The geofence tells you whether that location was inside the area it was supposed to be.

Route maps and location history then fill in the movement between visits, while battery and idle time explain the gaps. For a manager, that combination answers the question that self-reported updates cannot: was the work done, and was it done where it was supposed to be?

Admin controls that shape tracking

Tracking settings are managed centrally rather than per device. The Admin Dashboard covers team viewing, user license management, allocating forms to users, GPS settings, department creation, and email alerts. GPS settings in particular determine how location data is captured across the organization, so changes there affect every user's tracking behavior.

Getting started

bPro Tech offers a demo booking and a 7-day free trial, which is the practical way to test whether the GPS and geofencing model fits your field operation — particularly whether your sites can be expressed as KML/KMZ boundaries and whether the battery and idle-time signals match how your teams actually work.