How Does Baseline Support Collaboration and Client Sharing?

Baseline handles collaboration and client sharing through three connected features: secure share links for boards and individual assets, comments and annotations tied to those assets, and team workspaces with role-based access. It also lets you publish a board as a public website, which is the option to use when the audience is outside your organization entirely — brand guides, portfolios, and galleries rather than internal review. If your goal is controlled client review, use share links; if your goal is open presentation, use publishing.

Sharing boards and individual assets

Baseline's sharing model works at two levels, and picking the right one matters for how much control you keep.

• Board-level links — you share an entire board (a curated collection of assets) with one link. This is the practical choice for a client review round, a campaign handoff, or a set of brand assets that belong together.
• Asset-level links — you share a single asset when only one file is relevant. Useful for a quick approval on a logo lockup or a single product image.

Both are described as secure share links with access control, so the recipient sees what you intended and nothing more. The page evidence does not specify link expiration, password protection, or download permissions, so treat those as things to confirm in the product before you rely on them for sensitive client work.

Comments and annotations keep feedback in one place

The friction Baseline is designed to remove is feedback scattered across email threads and chat. Comments and annotations attach directly to the asset or board being reviewed, so a client note about a specific image stays next to that image instead of arriving as a separate message you have to reconcile later.

The practical workflow looks like this:

1. Upload the assets and organize them into a board.
2. Generate a share link and set the access level.
3. Send the link to the client or teammate.
4. Collect comments and annotations on the assets themselves.
5. Update the assets and re-share, with the thread intact.

The expected result is a review cycle where the version history and the feedback live together, rather than in a document someone has to maintain by hand.

Team workspaces and roles

For internal collaboration, Baseline provides team workspaces and roles. This is what separates a shared link from actual team membership: workspace members work inside the same asset library, while link recipients see only what was shared with them.

Roles matter most when your team includes people who should browse and comment but not reorganize or delete. The page evidence confirms roles exist but does not list the specific permission tiers, so check the current role options if you need to distinguish, for example, a contractor who can upload from a full admin.

Publishing a board as a public site

Publishing turns a board into a standalone public website. Baseline positions this for brand guides, galleries, and portfolios — cases where you want anyone with the link to browse, not just approved reviewers.

Choose publishing over share links when:

What to verify before committing

A few things the source material does not settle, and which are worth checking directly:

• Whether share links can expire or be revoked after sending.
• Whether clients can download originals or only preview.
• The exact permission levels available in team roles.
• Whether published sites can be password-protected or hidden from search.

Baseline offers a free start with no credit card required, and pricing details are on its pricing page — so you can test the sharing and commenting flow with a real client review before deciding whether it fits your team's process.