How to Send and Receive Faxes Online with Fax.Plus Without a Fax Machine

You can send and receive faxes entirely online with Fax.Plus by using its web app in any browser, its desktop or mobile apps, email-to-fax, or the print menu of any application. To receive faxes, you need a fax number, which Fax.Plus provides as either a local or toll-free number. No physical fax machine or phone line is required. The service is described as suitable for enterprises, SMBs, and individuals, and includes a HIPAA-compliant option.

Sending a Fax Without a Fax Machine

Fax.Plus supports several sending paths, so you can pick the one that matches the document and device you already have.

From the web app

1. Open the Fax.Plus web app in any browser.
2. Upload the document you want to send.
3. Enter the recipient's fax number and send.

The expected result is that the file is transmitted as a fax from your account, without any hardware on your side.

From desktop or mobile apps

Fax.Plus offers a desktop app for streamlined faxing on a computer, an Android app, and an iOS app. The workflow is the same idea as the web app: upload or select the file, enter the destination fax number, and send. Use the mobile apps when you need to fax while away from your desk.

From email (Email to Fax)

If your document is already in your inbox or you prefer email as your interface, the Email to Fax feature lets you send and receive faxes from email. This is useful when you want to forward a message or attachment to a fax number without opening a separate app.

From any app's print menu (Print to Fax)

Print to Fax lets you send a fax from any application's print menu. If you can print a document, you can fax it — choose the Fax.Plus option in the print dialog instead of a printer.

With a cover sheet

Fax Cover Sheets let you personalize faxes with a cover sheet, which is helpful when the recipient needs context such as sender, subject, or page count.

Receiving Faxes Without a Fax Machine

To receive faxes, you need a fax number. Fax.Plus provides Fax Number Flexibility: you can get a local or toll-free fax number. Incoming faxes arrive through your Fax.Plus account, and the Email to Fax feature also supports receiving faxes from email, so incoming documents can reach you where you already work.

Choosing the Right Method

Integrations and Automation

If faxing is part of a larger workflow, Fax.Plus lists integrations with Google apps, Microsoft tools, Slack, and Zapier, plus a Fax API for customizing faxing for your needs. These are relevant when you want to send faxes directly from the tools you already use or automate fax processes rather than uploading files manually.

Security and Compliance Considerations

Fax.Plus describes itself as a secure online fax service with encryption and data protection, and it offers compliance-oriented features, including a HIPAA-compliant fax solution. It also lists industry solutions for healthcare, education, legal services, financial services, IT companies, and real estate, and lets you choose where data resides (Data Residency). If your organization operates under specific regulations, check the compliance and data residency details on the site before adopting the service.

Practical Tips

• Confirm the recipient's fax number before sending; a wrong number is the most common cause of a failed fax.
• Add a cover sheet when the recipient needs to identify the sender or the purpose of the document.
• Use Email to Fax when the document already lives in your inbox, and Print to Fax when it lives in another application.
• For recurring or high-volume faxing, look at Fax Broadcasting and the Fax API rather than sending one file at a time.

Pricing and plan details are available on the Fax.Plus pricing page; check there for current terms before choosing a plan.