What Are the Terms and Privacy Rules for Using the CBA Planning Casework Database?

The CBA Planning Casework Database (casework.jcnas.org.uk) states on its welcome page that users must refer to its Terms & Conditions and Privacy Policy when using the site. Those two documents are the authoritative source for the rules that apply to you. The site itself does not reproduce their contents on the welcome page, so the practical answer is: read both documents via the links provided on the site before you search or log in, and direct any queries about the service to the contact route the site provides.

What the site tells you about terms and privacy

The welcome page of the Historic Environment Casework Database — operated by the Council for British Archaeology on behalf of the Joint Committee of the National Amenity Societies (JCNAS) — includes a short statement covering use of the resource. According to the page:

• The resource contains information relating to planning proposals received by the JCNAS for comment.
• Users are asked to refer to the site's Terms & Conditions and Privacy Policy when using the site.
• Queries about the service should be directed to the site's contact channel.

That is the extent of what the welcome page itself states about terms and privacy. It does not summarise the clauses, retention periods, or data-sharing arrangements — those details sit inside the linked documents.

Terms & Conditions: what to expect and how to use them

Because the welcome page only points to the Terms & Conditions rather than restating them, treat the linked document as the binding text. When you open it, look for the clauses that affect what you can do with the material:

• Permitted use — whether the planning proposal information is for reference, research, or republishing, and any restrictions on redistribution.
• Accuracy and status — the database records planning proposals received for comment; it is not a definitive planning register, so check how the terms describe reliance on the content.
• Accounts and access — the site has a Login and a Quick search, so the terms may set different conditions for logged-in versus public access.
• Liability and changes — how the operator frames responsibility for the information and whether terms can be updated.

If any of these points matter to your use — for example, citing a case in a consultation response or a research paper — confirm them in the Terms & Conditions before relying on the database.

Privacy Policy: what it governs

The Privacy Policy is the document that explains how personal data is handled when you use the service. The welcome page does not list specific data types or retention periods, so the policy itself is where to check:

• What data is collected when you search, log in, or contact the service.
• Why it is collected and on what basis it is processed.
• Who it may be shared with, given the service is operated by the Council for British Archaeology on behalf of JCNAS.
• How long it is kept and how you can exercise any rights over it.

The site's own instruction is simply to refer to the Privacy Policy when using the site — so the compliance step is to read it, not to assume a default.

Practical compliance steps

1. Open the Terms & Conditions and Privacy Policy from the site before you begin searching or logging in.
2. Note any restrictions on reuse of planning proposal information if you intend to publish or circulate it.
3. Use the site's stated contact channel if you have a query about the service, as the welcome page directs.
4. Re-check the documents if you return later, since terms and privacy notices can be revised.

Quick reference

The welcome page is a signpost, not the rulebook. For anything that affects how you use or cite the casework data, go to the Terms & Conditions and Privacy Policy themselves, and use the site's contact channel for service queries.