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What is Joplin?
Joplin is a free, open-source note-taking app that stores your notes in an open format and syncs them across devices. It is aimed at people who want control over their data rather than a closed, cloud-only service. You can write in Markdown or a rich-text editor, attach images, video, PDFs and audio, and use it on Windows, macOS, Linux, Android, iOS and even a terminal.
What it does well
- Capture in many forms: notes can include multimedia, math expressions and diagrams; the mobile app can take photos and save them into a note.
- Sync where you choose: Joplin supports Joplin Cloud, Dropbox and OneDrive, so you are not locked to one storage provider.
- Privacy by design: notes use end-to-end encryption, and the app is open source with an open note format, which reduces the risk of losing access if a vendor changes direction.
- Extend and customise: plugins, custom themes, multiple editors and an Extension API let you adapt the app to your workflow.
- Clip from the web: a browser extension for Chrome and Firefox saves web pages or screenshots as notes.
- Collaborate if needed: Joplin Cloud adds note sharing and collaboration, plus the option to publish a note to a public URL.
Trade-offs to consider
Joplin is more configurable than a simple notes app, so the first setup — choosing a sync target, deciding between Markdown and rich text, and adding plugins — takes a little thought. Collaboration and publishing are tied to Joplin Cloud rather than being available with every sync provider. If you mainly want a frictionless, fully hosted experience with no setup decisions, a mainstream cloud notes app may feel easier; if ownership, encryption and portability matter more, Joplin is a strong fit.
As a concrete example: a researcher could clip sources with the web clipper, write in Markdown, attach PDFs, sync through OneDrive, and keep end-to-end encryption on — all without a subscription.
A useful next step is to download the desktop app, create a few test notes, and try one sync target before committing your real notes. Then decide whether you need Joplin Cloud for sharing or can stay with Dropbox or OneDrive. See Joplin for the download and setup details.
How does Joplin keep my notes private and secure?
Joplin keeps notes private through end-to-end encryption (E2EE) and by storing them in an open format you control. According to the site, notes are encrypted so that “no-one but yourself can access them,” and because the app is open source, you can inspect how it works rather than trusting a closed product. The same page says Joplin Cloud is based in France, so data held there falls under European Union privacy law, and that even Joplin Cloud cannot read your notes when E2EE is active.
In practice, E2EE matters most when notes leave your device for sync. If you sync through Joplin Cloud, Dropbox or OneDrive, the encryption is meant to protect the content in transit and at rest on the sync service. That means a provider storing the file cannot simply open it and read your text, images, PDFs or audio attachments. The site also describes saving notes in an open format, which reduces lock-in: you can export or move your data without needing permission from Joplin.
Where privacy depends on you
- Your device passcode, disk encryption and screen lock still matter. E2EE protects synced data, not an unlocked phone or laptop.
- If you publish a note to the internet to share a URL, that note is no longer private. The site presents publishing as a separate sharing feature, so use it deliberately.
- Sharing with friends, family or colleagues through Joplin Cloud is collaboration, not secrecy. Everyone you invite can see what you share.
- Web clipper saves can include sensitive pages. Review clipped notes before syncing them to a shared or work account.
A practical setup for a private notebook
- Turn on E2EE in Joplin before syncing anything sensitive.
- Choose a sync target you already trust, such as Joplin Cloud, Dropbox or OneDrive.
- Use a strong, unique passphrase for encryption and store it in a password manager.
- Keep personal and shared notebooks separate so a published or collaborative note does not expose private entries.
- Export a backup periodically, since an open format is only useful if you actually keep a copy.
If your main concern is a provider reading your notes, Joplin’s E2EE and open-source model are the relevant features. If your concern is a lost or stolen unlocked device, encryption alone will not save you. Start by enabling E2EE and confirming your device lock, then decide whether Joplin Cloud or another sync service fits your threat model. For details, see Joplin.
How do I sync my notes across devices with Joplin?
Joplin syncs by keeping a single copy of your notes in a sync target (a folder or account), then having each device read and write to that same target. You install Joplin on each device, point every installation at the same sync destination, and let it reconcile changes. Notes are stored locally in an open format and protected with end-to-end encryption, so the sync service stores encrypted data rather than readable notes.
Choosing a sync target
Joplin's own page lists Joplin Cloud, Dropbox and OneDrive as sync options, and you can also sync via a filesystem location such as a cloud-synced folder or your own WebDAV/Nextcloud-style server. The trade-off is mostly about who holds the data and how much setup you accept:
- Joplin Cloud — the least setup, plus sharing and publishing features described on the site; hosted in France under EU privacy law. Best if you want collaboration and don't want to run anything.
- Dropbox / OneDrive — convenient if you already pay for storage there; you're trusting a third party with encrypted blobs.
- Self-hosted (WebDAV, Nextcloud, a synced folder) — most control, but you manage availability, backups and the server yourself.
How to set it up
- Install Joplin on each device: Windows, macOS, Linux, Android or iOS, with a terminal app also available.
- On the first device, open the synchronisation settings and pick your target, then enter the credentials or folder path.
- Let the initial sync finish before adding a second device, so the first device has uploaded everything.
- On the second device, choose the same target and the same credentials, then sync. It downloads what's already there.
- Repeat for each additional device. Enable encryption in the sync settings and set the same master key password everywhere.
A practical example: a writer with a laptop, phone and work desktop picks Joplin Cloud, syncs the laptop first, then the phone, then the desktop. Capturing a photo on the phone with the mobile app and syncing makes it appear on the laptop after the next sync.
Decisions that matter
- Encryption password: it must match on every device and cannot be recovered if lost. Store it in a password manager before you enable encryption.
- One target per profile: mixing targets across devices causes duplicates and conflicts rather than merging.
- Sync frequency: mobile apps sync on launch and on a schedule, so a note written on your phone may not appear instantly on your desktop.
- Conflicts: if two devices edit the same note offline, Joplin keeps a conflicting copy rather than silently overwriting; check for these after long offline periods.
Next step: pick one target, set it up on your primary computer, confirm a test note appears on one other device, and only then add the rest. For the official instructions and current option list, see Joplin. If you want a hosted target with sharing built in, compare it against Dropbox and OneDrive before committing your whole note history to one of them.
What is Joplin Cloud and when should I pay for it?
Joplin Cloud is the paid hosting and collaboration service built around the free, open-source Joplin note-taking app. You can use Joplin without it: notes are stored locally in an open format and can sync through services such as Dropbox or OneDrive. Joplin Cloud adds a first-party sync target plus sharing and publishing features, and it is operated from France under EU privacy law with end-to-end encryption, so the provider states it cannot read your notes.
When paying makes sense
- You want sharing and real-time collaboration with family, friends or colleagues, rather than just your own devices.
- You want to publish a note to the internet and send someone a URL.
- You would rather pay a vendor whose business is the app than assemble sync from a general cloud drive.
- You value EU-based hosting and an end-to-end encrypted first-party service.
When the free app is enough
- You only need personal notes on your own devices and are happy syncing via Dropbox, OneDrive or another supported service.
- You prefer to self-host or keep everything local.
- You mainly want the clipper, Markdown/Rich Text editing, plugins and themes, which belong to the app itself.
Practical comparison
| Need | Free Joplin app | Joplin Cloud |
|---|---|---|
| Personal notes, local storage | Yes | Yes |
| Sync across devices | Via third-party services | First-party service |
| Share or collaborate on notes | No | Yes |
| Publish a note as a public URL | No | Yes |
| End-to-end encryption | Supported | Supported |
A concrete case: a small team that already writes in Markdown could keep private notebooks in the free app and pay only if shared notebooks and published links become part of the workflow. A solo user with a Dropbox account has little reason to switch.
Next step: check the current plan details and limits on the official Joplin Cloud page (Joplin) and compare them with what your existing cloud storage already covers.
How can I share or collaborate on notes with others in Joplin?
Sharing in Joplin works at two levels: private collaboration with specific people, and public publishing to a URL. Both are tied to Joplin Cloud rather than the free local app.
Private collaboration
With Joplin Cloud, you can share a notebook with friends, family or colleagues and edit notes together. This suits a small group working on the same material — a household shared list, a project team's meeting notes, or a study group's summaries. The trade-off is that collaboration depends on the subscription service rather than the open-source app alone, so if you only sync through Dropbox or OneDrive you get your own notes on your own devices, not shared editing.
Publishing a note to the web
Joplin Cloud also lets you publish a note to the internet and share the resulting URL. This is one-way: readers see the note, but they are not editing alongside you. Use it for things like a public how-to, a resource list, or a status update you want to point people to. If you need back-and-forth editing, sharing a notebook is the closer fit.
What stays under your control
The page states that notes use end-to-end encryption, so in a shared notebook the participants can read the content but the sync provider cannot. It also notes that Joplin Cloud is based in France, under EU privacy law. For a team handling sensitive client or personal material, that combination — encrypted content plus an EU-hosted service — is often the deciding factor.
Practical next step
Decide which of the two needs you actually have:
- Others must edit the same notes → a shared notebook via Joplin Cloud.
- Others only need to read one note → publish it and send the URL.
- You just want your own notes on several devices → ordinary sync, no sharing needed.
If you are weighing alternatives, Obsidian and Notion take different approaches to collaboration and publishing, and are worth comparing before committing a team to one tool.
How do I save web pages or screenshots as notes in Joplin?
Use Joplin's web clipper browser extension to turn a page or a screenshot into a note. It is available for Chrome and Firefox, and it is the feature Joplin describes for saving web pages or taking screenshots as notes.
The basic flow is:
- Install the clipper from your browser's extension store and connect it to your Joplin app.
- Open the page you want to keep.
- Click the clipper icon and choose what to save — typically the full page, a simplified article, or a screenshot selection.
- The result lands in Joplin as a new note, where you can tag it, move it to a notebook, or edit it.
A practical example: you are researching a topic and find five useful articles. Clip each one as a simplified article so you get readable text without ads and navigation clutter, then tag them all research and add your own summary lines at the top. For a design reference or a chart that would be lost in text extraction, use the screenshot option instead and save it alongside a short caption explaining why you kept it.
Two decisions to make early:
- Full page vs. simplified article. Full-page capture preserves layout and links but includes menus and ads. Simplified article is better for reading and searching later. Screenshot is best when visual layout matters.
- Where the note goes. Decide your notebook and tag convention before you start clipping, or your clippings will pile up unsorted.
If you also want notes to appear on other devices, set up synchronisation — Joplin lists Joplin Cloud, Dropbox and OneDrive among the options. See Joplin for the clipper and download links.
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