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What is Simple Folders?
Simple Folders is a browser extension for organizing conversations in ChatGPT and Claude. Instead of scrolling through a single long chat history, you sort threads into folders, tag them, pin the ones you reuse, and keep saved prompts, notes and custom rules alongside them. The core version runs locally in your browser, while a Pro tier adds cloud sync so the same setup follows you across devices.
What it actually does
- Folders group chats by project, client or topic.
- Tags add a second, cross-cutting label — useful when one chat belongs to two areas at once.
- Pinned messages keep key instructions or reference answers at the top of a long thread.
- Prompts and notes store reusable text you paste into new conversations.
- Rules hold standing instructions you want applied consistently.
Who it suits
It fits people who treat AI chat as ongoing work rather than one-off questions: a consultant juggling several clients, a student separating subjects, a developer keeping prompt variations for the same task. If you open ChatGPT a few times a week for quick answers, the setup overhead probably outweighs the benefit.
The main trade-off
Local storage is private and works without an account, but it ties your organization to one browser on one machine — clearing site data can wipe it. Cloud sync solves portability and backup, at the cost of moving that data off your device. Decide which matters more before investing time in a folder structure you would have to rebuild.
A practical first step: pick one active project, create a single folder for it, and pin the two or three messages you keep re-explaining. If that saves you real time within a week, expand from there. For related tooling, see ChatGPT and Claude.
How do I organize my ChatGPT and Claude conversations into folders?
Use Simple Folders, a browser extension that adds folder, tag, prompt, note, rule, and pinned-message tools to ChatGPT and Claude. It is aimed at people who accumulate long chat histories and want to group them by project, client, or topic rather than scrolling through one flat list. The free version stores everything locally; a Pro tier adds cloud sync across devices. Install the extension in your browser, open ChatGPT or Claude, and you should see the new folder controls alongside your existing chat list.
A practical setup routine
- Create a small set of top-level folders first — for example, "Work," "Study," "Personal," and "Side projects." Resist making one folder per chat.
- Move existing conversations into those folders as you encounter them, rather than trying to sort everything at once.
- Use tags for cross-cutting labels that don't fit the folder tree, such as "urgent," "reference," or a client name.
- Pin the handful of conversations you reopen daily so they stay within reach.
- Save reusable prompts and notes inside the extension so you don't retype instructions or context in every new chat.
Folders, tags, prompts, notes, and rules compared
| Feature | Best used for | Trade-off |
|---|---|---|
| Folders | Broad grouping by project, client, or subject | Too many folders becomes its own clutter |
| Tags | Cross-cutting labels across folders | Requires consistent naming to stay useful |
| Prompts | Reusable instructions you repeat often | Needs occasional updating as your needs change |
| Notes | Context, decisions, or reference material tied to a chat | Adds a step if you don't review notes |
| Rules | Standing behavior you want applied to new chats | Overly broad rules can constrain useful answers |
| Pinned messages | Keeping key conversations at the top | Pinning too many defeats the purpose |
Who this suits
If you use ChatGPT or Claude for a few one-off questions a week, a single folder or two is enough. If you run several ongoing threads — client work, research, code, writing — the combination of folders plus tags is where the structure pays off. The local-free option appeals to anyone who prefers their chat organization to stay on their own machine; cloud sync matters mainly if you switch between a laptop and a desktop.
A concrete scenario
Suppose you manage three clients and a personal project. Create four folders: "Client A," "Client B," "Client C," and "Personal." Tag conversations with "proposal," "review," or "draft" as needed. Save a prompt for each client's tone and format preferences, and pin the current active thread in each folder. When you return after a week, everything is where you left it instead of buried in a chronological list.
Choosing between local and synced
Stay with the free local setup if you work on one computer and value keeping data off third-party servers. Consider the Pro cloud sync if you regularly move between devices and want the same folder structure everywhere. Check the extension's own pages for current plan details before deciding, since features and limits can change.
Is Simple Folders free to use locally, and what does the Pro cloud sync plan cost?
Simple Folders is free to use locally. The free tier covers the core organizing features — folders, tags, prompts, notes, rules and pinned messages — for both ChatGPT and Claude, and it runs on your machine without an account. Cloud sync across devices is the paid part, sold as a Pro plan.
The page itself doesn't list a price for Pro, so treat any specific figure you see elsewhere as unverified until it appears at checkout or on the official site. The practical way to decide: if you only use one browser on one computer, the free local setup gives you everything the product is built around, and sync adds nothing. If you switch between a laptop and a desktop, or between work and home machines, sync is the feature you'd actually be paying for — so check the current price there before subscribing.
A quick way to test whether you need Pro: use the free version for a week and note how often you want a folder, prompt or pinned message that lives on a different device. If that happens regularly, Pro is worth pricing out; if it never comes up, stay local.
Can I sync my folders, tags, and notes across multiple devices?
Yes, but sync is a paid capability rather than the default. The free version of Simple Folders stores your folders, tags, prompts, notes, rules and pinned messages locally in the browser, so they stay on the device where you created them. Cloud sync is presented as the Pro tier, and that is the feature that carries your organization across machines.
What this means in practice
Think of the split this way:
| Setup | Where data lives | Multi-device behavior |
|---|---|---|
| Free / local | Your browser on one device | No automatic sharing; each browser is its own island |
| Pro / cloud sync | Synced account storage | Folders, tags and notes follow you between devices |
If you work on a single laptop and never switch, the local free mode is genuinely sufficient — no account, no network dependency, and your notes stay on your machine. The moment you split time between a desktop and a laptop, or between home and office, sync stops being a nice-to-have and becomes the thing that determines whether the tool is usable.
Deciding whether you need it
Ask yourself one question: do you ever open ChatGPT or Claude on a second device and expect your folder structure to already be there? If yes, budget for Pro. If your prompts and notes are effectively device-bound habits, stay free.
A concrete scenario: a writer keeps prompt templates and project notes in folders on a desktop, then drafts on a tablet in the evening. Without sync they would be rebuilding or manually copying that structure every session — which defeats the purpose of organizing it at all. With sync, the same tags and pinned messages appear on both.
One practical caveat before committing: confirm how the sync handles conflicts if you edit the same note on two devices before either has synced. Tools that sync whole records can silently overwrite one version. If the product documentation does not address this, test it deliberately — edit a note offline on one device, edit the same note on another, then reconnect both and check which version survives.
If you want to compare against alternatives before paying, ChatGPT itself offers built-in project and memory features, and Claude has its own project organization — worth checking whether those already cover your cross-device needs before adding a third-party layer.
How do I add custom prompts, rules, and pinned messages to my chats?
Simple Folders is built around exactly these three extras: prompts you reuse, rules that shape replies, and pinned messages you want to keep in view. The general workflow is the same in each case — create the item once, then attach or apply it to a chat rather than retyping it every time.
Prompts
Save a prompt as a reusable snippet, give it a name you'll recognise later, and insert it into the message box when you need it. This suits people who repeat the same request shape — a review checklist, a translation brief, a code-refactor instruction — and want it available across many conversations instead of buried in old chat history. Tags are the practical way to keep a growing prompt library navigable; folder grouping helps when prompts belong to different projects or clients.
Rules
Rules are standing instructions that apply to a chat or a folder rather than a single message, so you state your preferences once (tone, format, what to avoid) and let them carry across turns. Treat them as durable constraints, not one-off requests: write them as short, unambiguous statements, and keep the set small enough that you can tell which rule caused a given behaviour. If output drifts, the rule list is the first place to check.
Pinned messages
Pinning keeps a specific message at hand — a brief, a definition, a decision — so it stays accessible while the thread moves on. This is most useful in long chats where the original instruction would otherwise scroll out of reach.
Which to use
| Need | Use |
|---|---|
| Repeating the same request text | Prompt |
| Consistent behaviour across a whole chat | Rule |
| Keeping one message visible | Pin |
| Grouping related items | Folders and tags |
A practical starting point
Open one chat you use often, pin its key instruction, convert your most-repeated request into a saved prompt, and add a single rule covering the output format you always want. Add more only when you notice yourself repeating something a third time. The tool runs locally in its free form, with cloud sync offered at a paid tier, so syncing matters mainly if you work across several devices.
For alternatives with comparable chat-organisation features, see ChatGPT and Claude.
Does Simple Folders work with both ChatGPT and Claude at the same time?
Yes. Simple Folders is built to organize both ChatGPT and Claude, and its folder, tag, prompt, note, rule and pinned-message features are described as applying to both assistants. That means you can run the same organizational system across both tools rather than maintaining separate setups.
What "both at once" means in practice
- Shared structure: You can keep a consistent folder and tag scheme, so a project like "Client work" or "Thesis" looks the same whether you open ChatGPT or Claude.
- Reusable prompts and rules: Prompts and rules you store can be applied in either assistant, which cuts down on re-typing the same instructions.
- Notes and pinned messages: Reference material and important messages can be pinned in either context, so key details stay visible wherever you're working.
A realistic scenario
Suppose you draft in ChatGPT but use Claude for long-document review. With a shared folder for the project, your prompts, notes and pinned context travel with you instead of being trapped in one tool. You switch assistants without rebuilding your workspace.
Trade-offs to weigh
| Consideration | What it means for you |
|---|---|
| Local free vs. Pro cloud sync | Local use is free, but syncing across devices depends on the Pro tier. If you work on one machine only, local may be enough. |
| Two assistants, one system | Consistency is the benefit; the cost is that you need to decide on a folder/tag convention up front, or the structure gets messy. |
| Browser-based organization | It organizes your assistant sessions rather than replacing them, so you still work inside ChatGPT and Claude themselves. |
Next step
Before importing anything, write down a simple folder scheme (for example: Work, Study, Personal) and a short tag list. Then set it up once and reuse it in both assistants — that's where the cross-assistant design pays off.
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